Assistant Registrar for Rights and Reproductions

Company Name: 

The J. Paul Getty Trust


1200 Getty Center Dr.
Los Angeles, CA 90049

Job Description: 

Job Summary:

The J. Paul Getty Museum seeks an experienced individual for a limited-term, full-time position of Assistant Registrar to assist in securing images and reproduction rights for exhibition-related publications and promotional materials. This limited term position is for approximately 6 months.

The successful candidate will have 1-2 years publications or registration experience; experience in negotiating rights for image reproduction; knowledge of different types of digital and photographic materials and imaging software; experience with an automated collections management system and/or digital asset management systems; an understanding of license agreements and copyright law; and strong administrative skills to handle paperwork and meet deadlines. Excellent verbal and written communication skills required. Must be flexible and able to work on several projects at once. This limited-term position provides maternity leave coverage for an Assistant Registrar for Rights & Reproductions.


Major Job Responsibilities:

Works closely with curatorial, publications, and exhibitions staff to identify the images and permissions needed for exhibition-related publications and promotional materials; reviews loan conditions and copyright information in collections database (TMS) to determine rights to reproduce images of objects in exhibitions; contacts institutional lenders, private collectors, copyright holders, and licensing agencies to obtain necessary images and reproduction rights; negotiates fees and coordinates payment; maintains license and rights files; tracks permissions granted and crediting requirements in TMS and/or the digital asset management system (OTMM); uploads images to OTMM and coordinates access to them by other staff. May work on other projects as assigned by the Registrar for Rights and Reproductions.



  • Bachelor's degree in art history or related field
  • 1-3 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights


Knowledge, Skills and Abilities:

  • Applies basic knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to routine assignments and work
  • Competent with database systems, and basic imaging software
  • Knowledge of local, national and international transportation and how each affects works of art
  • Knowledge of a Western European language helpful
  • Excellent communication and interpersonal skills
  • Ability to deal with confidential information
  • Basic knowledge of digital imaging and photographic methods